Client: Department of the Navy

Program Management And Corporate Operations Knowledge Based Services In Support Of The F-35 Joint Program Office (JPO)

Contract Effort Description:  The range of Program Management and Corporate Operations Knowledge Based services consists of contract administration support, program management support, and technical, analytical, and acquisition support. These services are critical to the successful fielding of the F-35 mission capabilities.

Evaluation Areas & Rating

• Quality: Exceptional
• Schedule: Exceptional
• Cost Control: Satisfactory
• Management: Exceptional
• Regulatory Compliance: Satisfactory

Assessing Official Comments:

QUALITY: The Contractor support provided has been exceptional during this past year. They have provided qualified PPMs that have exceeded Government requirements by demonstrating a strong analytical and technical acumen which has ensured a high level of quality services. Some successful performance examples include the delivery of accurate and timely services, high-quality support to staff, accurate and timely compliance with contract tasks; as well as demonstrated proactive communication and recommendations. The contractor exceeded all deliverable events and continues to perform at a very high level. More specifically, during this performance period, the Contractor as PPMs,, supported the JSF SAT Lead and CO Rs in the immediate execution of high-level requests; managed the daily workload within the JSF Support Contracts in box; monitored funding across SAT contracts to ensure all CLINs were at a healthy state, proactively notified the CORs when funding was 75% expended on any particular CLIN and provided CO Rs with analysis of funds needed to support the entire Period of Performance (PoP).

The contractor also confirmed receipt of the Trip Reports and updated the Deliverables/Funding trackers accordingly; reviewed executed contract awards/modifications and updated the SAT records as well as Monthly Expenditure Reports (MER). Tracked and maintained other contract deliverables, invoice vouchers, and the funding and deliverables trackers; and provided recommendations to the respective COR. Additionally, they complied with reviewing WAWF invoices, ensuring all costs were in compliance and providing recommendations to the respective COR; as well as completed the urgent CHC personnel {CSS) validation tasker for the SAT Lead and created a report to capture all SAT CSS Seating Assignments in the Crystal City area and provided to the Deputy Chief Human Capital Officer. The Contractors performance was accomplished with no weaknesses identified during this performance period, furthermore, the aggregated effect of the high level of services received has been of significant benefit to the Government.

SCHEDULE: Sabre88 ran an exceptional operation during this rating period, with no deficiencies noted. All deadline dates were exceeded and personnel have provided exemplary services in the management of time and work schedule. To ensure they remained on schedule, the team regularly reviewed contract deliverables, actively participated in regular meetings, and continually provided input, feedback, and recommendations throughout contract delivery. All contractor responsibilities outlined in the SOW have been executed promptly and efficiently. The Sabre88 Management has been consistently monitoring and assessing the workflow of assigned tasks to maintain accuracy in how work is accomplished. The Contractor has successfully stayed on track with requirements by exercising the following actions, among many others: reviewing the Monthly Expenditure Report (MER), invoices submitted in WAWF, the Funding Tracker, and other contract deliverables; attending standing financial health/Weekly meetings, the Bi-Weekly Tag-up meeting and Financial meeting for the BAH (L&S) contract, and multiple side-bar conversations concerning SAT acquisitions (Security and Program Management); and completing and providing recommendations on numerous guidance documents, including situational telework and information concerning COVID-19, Sections D & F for Security Re-compete, Sections L and M re-write, and Security Individual Streamlined Acquisition Plan with Services (!STRAP).

COST CONTROL: The contractor met contractual requirements with regard to cost. This is a Firm Fixed Price (FFP) contract, so cost overrun was not a concern and there were, effectively, no cost overruns. The contractor provided cost information in a clear, concise, and accurate manner which included effectively managing the contract line item numbers with minimal errors. Billing was accurate and timely in accordance with contractual line item numbers {CLINs). The contractor did not exceed anticipated costs for any CLIN. Any issues with WAWF submissions were identified and remedied quickly and did not cause any detrimental effects to the Government. Sabre88 developed and maintains accurate forecasting methods and an efficient tracking tool that allows quick and easy access to determine all funding provided (MIPR or SPS PID) for procurement action. Sabre88 continues to do a stellar job at tracking procurement contracts from cradle to grave. Evidence of the above performance includes: Sabre88 updating the spend plans for the bi-weekly budget meetings to include funding that has been received in addition to incorporating PR/MIPR numbers for tracking purposes; providing the USG/Partner/FMS Business Financial Managers (BFM) and PM/CO Rs with the latest FY Spend Plans for review and discussion; and leading the SAT USG/Partner and FMS Budget meeting to discuss the status on outstanding funding requests and forecast of future requests. They also updated the USG and FMS Spend Plans to include the Requirement Owners for each effort, including comments to capture the latest status on each request; provided the COR with analysis of funds remaining for all BY OY4 CLINs and requested COR to submit to vendor for de­obligation confirmation; and completed all FY21-FY25 estimates for Korea and submitted to BFMs due to urgency.

MANAGEMENT: The Management Team at Sabre88 is exceptional at ensuring accurate and timely compliance of this contract. Their corporate leadership is engaged and participates in all regular reviews. They are on target, meeting all deliverables and often call to ensure the government is satisfied. Operational managers ensure all business processes are followed and their workforce continues to be highly ­skilled. Specific examples of the above performance include: the Sabre88 team leading the bi-weekly PEM status call to discuss discrepancies identified and progress with the enhancements and data-entry of all SAT contracts; providing FTE with new awards, mods, CDRLs, and, invoices for PEM entry; continuing the validation of contractual data in NET; and discussing the status of the JSF SAT PEM enhancements that were submitted. Additionally, they continued to work on the funding request for continual PEM support.

REGULATORY COMPLIANCE: Sabre88 met the contractual requirements during this rating period. There are no weaknesses to share. The staff is very knowledgeable of the regulation pertaining to their line of business and the Management Team ensures that said staff knowledge remains fresh. Aft er taking the initiative to propose a continual improvement effort regarding SAT processes and ensuring continued compliance with regulations (see Other Areas below) which was subsequently approved, Sabre88 wasted no time in rolling out their value-added measures.

RECOMMENDATION: Given what I know today about the contractor’s ability to perform in accordance with this contract or order’s most significant requirements, I would recommend them for similar requirements in the future.